When paying our landlords as part of a monthly payment run, we generate the list of those landlords due to be paid by using the 'pay people in credit' function in 'bank accounts'.
However, this does not allow us to see, at a glance, which landlords have a zero balance.
Landlords can have a zero balance be for various reasons; empty properties, properties with 'supplier pending payments' due for maintenance on a property with no rental income that month or maintenance deductions in a property which have exceeded the monthly rental income.
Currently our accounts department will download a list of all our landlords using the 'Active Landlords List' and compare that list side-by-side with the 'pay people in credit’ list each month, pulling out those who do not appear on the people in credit list. They then go to each account to see why they are not in credit.
It has become a time consuming process but it is essential for us to know which landlords are not likely to get a payment in any given month (so we can make them aware they will not be paid) or those landlords who are in debit and could potentially be due to pay us for an invoice we have received that the rental income does not cover.
Our request would be for an option to download a list of the current account balances of all active landlords; whether they be in credit, debit or zero balance on any given date.